Letter

 Letter

    g ' day fellas ! my name is Dearni, here i will explain to all readers about letter writing. So yap, lets get start it !

Definition of Letter

       A letter is a written message that can be handwritten or printed on paper. It is usually sent to the recipient via mail or post in an envelope, although this is not a requirement as such. The function of a letter is to communicate to one another from a different location. Other for communicating, letters are used to send information and news.

    A type of letter ( or informal composition ) that usually concerns personal matters (rather than profesional concerns) and is sent from one individual to another. The main different between personal letter and other letter is the contain of the letter.

What is the Purpose of Letter ?

    Letters were first used as a form of communication. With technology improvements, however, it has become a less popular way for people to communicate. The purpose about the personal letter is to convey personal opinion or interest.

Generic Structure ( Struktur Umum ) 

1. Place and Date : It tells about the specific time the letter is written ;
2. Recipient Address : It contains the complete postal address of the receiver of the message ;
3. Greeting : An interjaction that is used to open the conversation of the letter ;
4. Contents : Several paragraphs claborates the aim of the letter ;
5. Writer’s Hope : It states what the writer wishes for that the receiver of the message would do ;
6. Closing : A signature from the writer and the proper closing statement.

another example :

Types of Letters

    Let us first understand that there are broadly two types of letter, namely Formal Letters and Informal Letters. But then there are also a few types of letters based on their contents, formalities, the purpose of letter writing etc. Let us have a look at the few types of letters.

• Formal Letter : These letters follow a certain pattern and formality. They are strictly kept professional in nature, and directly address the issues concerned. Any type of business letter or letter to authorities falls within this given category.
• Informal Letter : These are personal letters. They need not follow any set pattern or adhere to any formalities. They contain personal information or are a written conversation. Informal letters are generally written to friends, acquaintances, relatives etc.
• Business Letter : This letter is written among business correspondents, generally contains commercial information such as quotations, orders, complaints, claims, letters for collections etc. Such letters are always strictly formal and follow a structure and pattern of formalities.
• Official Letter : This type of letter is written to inform offices, branches, subordinates of official information. It usually relays official information like rules, regulations, procedures, events, or any other such information. Official letters are also formal in nature and follow certain structure and decorum.
• Social Letter : A personal letter written on the occasion of a special event is known as a social letter. Congratulatory letter, condolence letter, invitation letter etc are all social letters.
• Circular Letter : A letter that announces information to a large number of people is a circular letter. The same letter is circulated to a large group of people to correspond some important information like a change of address, change in management, the retirement of a partner etc.
• Employment Letters : Any letters with respect to the employment process, like joining letter, promotion letter, application letter etc.

Language Feature (Ciri Kebahasaan)

1. Sentence Structure , is Accuracy of grammar may be more important than an email. Most of the time, complete sentence are expected
2. Style , is Language use may be personal. For example, first and second person pronouns may be frequently used. May not be as formal as official letter writing.
3. Allowed to use contractions , Example : he’s, she’s, haven’t, they’re
4. Altough the tone of your letter is informal, please take note

• Do not use offensive language
• Use gramatically correct sentences

Letter Writing Tips

    Now that we have learned the basics of communicating via letters and the types of letters as well, let us focus on some tips for the actual letter writing.

    1. Identify the type of letter

        This obviously is the first step of the letter writing process. You must be able to identify the type of letter you are to be writing. This will be dictated by the person the letter is addressed to and the information that will be conveyed through the letter. Suppose you were writing to the principal of your college to ask for leave, this would be a formal letter (Types of formal letters with samples). But say you were writing to your old college professor catching up after a long time. Then this would be a personal (informal) letter.

    2. Make sure you open and close the letter correctly

        Opening a letter in the correct manner is of utmost importance. Formal letters open with a particular structure and greeting that is formal in nature. Informal letters can be addressed to the person’s name or any informal greeting as the writer wishes.

        Even when closing the letter, it must be kept in mind what type of letter is being written. Formal letters end respectfully and impersonally, whereas informal letters may end with a more personal touch.

    3. Establish the main intent of the letter

        Once you start writing, make sure to get to the point as soon as possible. Especially in formal letters, it is important to immediately make clear the purpose of the letter.

    4. Be careful of the language

        A letter is always supposed to be polite and considerate. Even if it is a complaint letter, the point must be made in a careful and courteous manner. So it is necessary to use polite expressions and civil language in all types of letters.

    5. Length of the letter

        And the other important factor to be considered is the length of the letter you are writing. It should be kept in mind that formal letters are generally to the point, precise and short. Lengthy formal letters tend to not have the desired effect on the reader. The length of an informal letter is determined by the message in the letter and the relation to the recipient.

Mini dialogue about the letter

Dir = me ; Aul = my friends

Dir : "Hi , Aul . What are you writing ?"

Aul : "I'm writing a letter to my bestfriend"

Dir : "What is her name ?  how long have you been friends ?"

Aul : "His name is Agatha, we have been friends for 3 years"

Dir : "Wow, it's been a long time"

Aul : "How about you ?  have you ever written a letter ?"

Dir : "I once wrote a letter to my best friend.  I can't meet her because of Corona :( "

Aul : "Is it true ?  Too bad, I hope you can meet him again"

Dir : "Thank you, I hope you also meet your best friend soon"

Video :

ok readers. that's all my explanation about writing letter. I hope y'all understand with my explanation. thankyouuuu !